Your organisation's total income in the last financial year

How long your organisation has been operating

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HAF Approved Provider List - Application Form

Organisation name

Name of main contact

Position or job title

Email address

Telephone number

Mobile number

Does your main contact have any specific communication needs that we should be aware of? E.g., braille, large print or sign-language?

Organisation postal address

Your organisation does not need to be based in Greenwich to apply.

Is your organisation based in the Royal Borough of Greenwich?

Website

When was your organisation set up?

Your organisation does not have to be not-for-profit to apply.

Is your organisation not-for-profit?

Give the date when your organisation adopted its current legal status

What type of organisation are you?

Registered charity?

Charity number

Company limited by guarantee?

Company Number

Other legal status details (if applicable)

Is your organisation Ofsted registered?

If Ofsted registered, what is your registration number?

What is your most recent Ofsted rating?

How many permanent staff do you have?

How many volunteers does your organisation have?

Does your organisation have a UK bank account?

Is your organisation registered for VAT?

What was your organisation's annual turnover for last financial year?

How much does your organisation currently hold in reserves?

Can you confirm that you will pay the London Living Wage to all staff on the programme? This is a requirement.

Are any persons involved in your organisation related to, or closely associated with any trustee/senior leadership/management/staff and/or volunteers?

Have any of your board, trustees, senior leadership etc. committed an act of serious misconduct in the course of business?

Within the last 5 years have any complaints to a professional body against your organisation been upheld? 

Has your organisation been in a state of bankruptcy, insolvency, compulsory winding up or receivership, or has arrangements with creditors?

Have any of your board, trustees, senior leadership etc. been convicted of a criminal offence related to business or professional conduct?

If you have answered 'yes' to any of the questions above, please provide details, explaining how your organisation has addressed the issue.

Please attach your last two years' audited or independently examined accounts. If you do not have these see below.

If you do not have the last two years' audited or independently examined accounts please explain this here, providing any evidence of your organisation's financial stability:

Please ensure your policy has been reviewed within the last 12 months and is dated and signed accordingly.

Please attach your Equality and Diversity Policy setting out your organisation's understanding of, and approach to, its obligations under the Equality Act 2010.

Please attach your Safeguarding Policy and Procedures including Safer Recruitment Procedures.

Please provide your Health and Safety Policy.

Please attach your Whistleblowing Policy if separate to your Safeguarding Policy. If this is included in your Safeguarding Policy, please ensure it is very clearly marked in the Safeguarding Policy.

Is your organisation registered on the Data Protection Register with the Information Commissioner's Office?

Please attach your Data Protection Policy and Procedure (GDPR).

Please attach evidence of in-date Public Liability Insurance of at least £5m.

Please attach evidence of in-date Employer's Liability Insurance of at least £5m.

<a target="_blank" rel="noopener noreferrer nofollow" href="https://www.royalgreenwich.gov.uk/council-and-elections/policies-plans-and-strategies/sign-royal-greenwich-equality-and-equity">View the Charter and sign here: https://www.royalgreenwich.gov.uk/council-and-elections/policies-plans-and-strategies/sign-royal-greenwich-equality-and-equity</a>

All providers must sign the Equality and Equity Charter. Please confirm you will sign this before delivery.

Does your organisation have outstanding debts to the Council?

If yes, explain what plan is in place to repay this and when the last payment was made.

Has your organisation struggled with delivery, evidencing quality and/or monitoring KPIs when delivering similar programmes?

If yes, explain the circumstances and steps taken to address.

Does your organisation use a Royal Borough of Greenwich venue for delivery?

Does your organisation have consent to use this/these venue(s), and where relevant a current lease agreed with the Royal Borough of Greenwich?

Please provide an explanation where relevant.

Have you delivered HAF before?

Have you delivered HAF in Greenwich?

Have you delivered HAF in any other boroughs? If so please list them here:

Please provide the following information:1) Name of organisation2) Referee name3) Referee role4) Referee email5) What work you delivered for this organisation / your relationship to the organisation6) The dates and duration of this work

Reference 1

Reference 2

• Organisation description • Values • Unique selling points • Why a good fit

Briefly tell us about your organisation and why it is a good fit to deliver the programme? (5%)

• Past experience • Outputs and outcomes achieved previously - evidence of successfully meeting KPIs • Staff skills aligned to the programme

What experience does your organisation have of successfully delivering similar activities or programmes? (15%)

For example: • Children and young people's feedback • Parent and carer feedback • Commissioner feedback • Case study summary • Quotes

What evidence can you share that your organisation's work is valued and has a positive impact? (15%)

• Where your organisation is based and if you have delivered in Greenwich previously • Local knowledge of Greenwich • Needs of the local community • Ensuring staff understand and respond to these • Adapting delivery to meet local needs

How will you ensure any work you deliver for Greenwich HAF is informed by local knowledge and understanding of the needs of communities in Greenwich? (10%)

• Processes • Ways of working • Examples of changes and adaptations

How do you ensure that children and young people's views inform your work? (10%)

• Including different groups • Examples • Evidence of impact

How do you ensure that your programmes are inclusive and adapt to meet different children's needs - e.g. medical, special educational needs, cultural or varying confidence? (10%)

The Royal Borough of Greenwich is committed to providing the best possible outcomes for its communities through the services it delivers directly, through external provider contracts and grants and through its strong relationships with the voluntary, community and faith sector. We encourage applicants to demonstrate how their projects will create and deliver positive social, economic, and environmental outcomes that benefit local people. This could include how projects will: • Improve the health, wellbeing, and resilience of local communities. • Create opportunities for local people through employment, training, volunteering, or skills development. • Promote equality, diversity, and inclusion by reducing barriers to participation and supporting underrepresented groups. • Strengthen community connections and foster collaboration between organisations, residents, and local partners. • Support environmental sustainability through responsible use of resources, carbon reduction, biodiversity enhancement, or other climate-positive actions. • Deliver long-term benefits that continue beyond the funding period.

Please provide some examples of how your organisation has provided social value in the past and could provide social value on HAF (10%).

• Complaints process - clear timescales for acknowledgement and investigation of complaints • Ensuring staff (paid and unpaid) are aware of how to manage complaints • Learning from complaints

Explain how your organisation handles complaints (10%)

• How your organisation identifies, records and reports safeguarding issues (including to which agencies)• How you ensure that staff and volunteers are recruited in line with Safer Recruitment processes (including DBS checks)• How you ensure that safeguarding policies and processes are current, regularly updated and in line with RBG policies and procedures• How you ensure all staff (paid and unpaid) are trained and confident in this area of work• How you manage the needs of the children and young people- medical, allergens, SEND• How you ensure safety in different venues / locations / activities• How you use risk assessments effectively• We will also review your safeguarding policy and procedures as part of the assessment of this question.

Explain how your organisation keeps children and young people safe. (15%)

Organisational Details

Compliance and Due Diligence

If you have not delivered the Holiday Activity and Food (HAF) Programme in Greenwich before we will ask you to provide two references. Referees should have a knowledge of your work - e.g. funders or commissioners you have worked with before or key contacts in local authorities you are connected to. 

We will take up references if you are successful in joining the APL, receive a delivery grant and have not delivered HAF in Greenwich before.

References

This section asks you to provide responses setting out how and why your organisation is a good fit to deliver HAF. 
For each question guidance has been provided about what your response could include (bullet points). 
Please also check the word counts, which vary.
We have included the percentage each question response will contribute to the overall quality score.  

Quality Questions

Greenwich HAF Approved Provider List